Recruiting Coordinator at Factory.app

About the Role

As a Recruiting Coordinator at Factory, you'll be the person who makes candidates feel genuinely welcomed through every interaction, and the person our hiring teams rely on to keep everything running like clockwork. The ideal candidate will have strong organizational skills, a people-first mindset, and the ability to juggle multiple priorities in a fast-paced environment.

What you will do and achieve

• Own the full scheduling experience including interview coordination so every candidate and interviewer shows up informed, prepared, and on time.

• Host candidates onsite and create a candidate experience that's warm, human, and memorable while adapting to different personalities and making everyone feel at home.

• Keep candidates and hiring teams in the loop throughout the process with timely, warm, and clear communication.

• Partner closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.

• Maintain applicant tracking system (ATS) data integrity.

Qualifications

• 1–2 years of experience in recruiting, HR, or coordination roles (internships and entry-level experience considered).

• Strong organizational and time-management skills with attention to detail

• Comfortable handling confidential information with discretion.

• Comfort with applicant tracking systems and recruitment tools. Bonus: experience with Ashby is a plus.

• Are highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.

• Use discretion when working with senior and executive level candidates.

This is an in-office position (5 days/week) in San Francisco (walking distance to Caltrain)