Fulfillment and Logistics Coordinator at Novo Space

About Novo Space:

Novo Space is a next-generation aerospace startup building high-performance electronics and systems for the space industry. As we expand our operations in the U.S., we are looking for motivated, versatile team members who thrive in a startup environment and are passionate about building the future of space technology.

Role Overview:

We are seeking a highly organized and proactive Fulfillment and Logistics Coordinator to manage day-to-day shipping, inventory, and logistics operations. This role also supports general office management and purchasing activities, ensuring smooth internal operations and efficient supply chain execution.

The ideal candidate is detail-oriented, hands-on, and comfortable working in a fast-paced environment where logistics, operations, and administrative responsibilities intersect.

Key Responsibilities

Fulfillment & Logistics

• Coordinate and execute outbound shipments (domestic and international), including packing, labeling, and documentation
• Manage inbound shipments and verify received goods against purchase orders
• Maintain accurate inventory records and perform regular cycle counts
• Coordinate with carriers, freight forwarders, and customs brokers
• Prepare shipping documentation (commercial invoices, packing lists, export docs, etc.)
• Track shipments and resolve delivery issues or delays
• Optimize shipping methods, costs, and lead times

Inventory & Warehouse Coordination

• Organize and maintain warehouse/storage areas for efficiency and traceability
• Monitor stock levels and flag replenishment needs
• Support kitting, order preparation, and product handling processes
• Ensure compliance with handling and storage requirements

Purchasing & Procurement

• Assist in sourcing and purchasing office supplies, tools, and operational materials
• Create and track purchase orders and supplier communications
• Maintain supplier records and pricing information
• Support cost tracking and basic procurement analysis

Office Management Support

• Oversee general office operations, including supplies, equipment, and vendor coordination
• Manage office inventory (consumables, IT equipment, etc.)
• Coordinate maintenance, cleaning services, and facility needs
• Support onboarding logistics (workspace setup, equipment provisioning)
• Assist with administrative and operational tasks as needed

Qualifications

• 2+ years of experience in logistics, fulfillment, operations, or similar role
• Familiarity with shipping processes, inventory management, and basic procurement
• Experience with shipping platforms (e.g., UPS, FedEx, DHL) and ERP/inventory systems is a plus
• Strong organizational and multitasking skills
• Excellent attention to detail and problem-solving ability
• Proficiency in Microsoft Office / Google Workspace
• Ability to work independently and take ownership of processes
• Basic knowledge of international shipping and export compliance

Preferred Qualifications

• Experience in manufacturing and hardware
• Experience with warehouse organization and process optimization

• Passion for space, satellites, and technology that pushes boundaries.

The intent of this job description is to provide a representative summary of job duties and responsibilities required of the position. Employees may be asked to perform other job-related duties or tasks that are not specifically identified in this job description.  

This role requires access to U.S. export-controlled information. Therefore, final offers may be contingent upon the candidate's ability to access such information in compliance with applicable U.S. export control laws and regulations. Non-U.S. persons may be eligible if they qualify under a valid U.S. government export authorization or exception, such as the Strategic Trade Authorization (STA). 

Additionally, this position is subject to a pre-employment background check, including a drug screening, as we maintain a drug-free workplace.

What we offer 

Permanent hourly position 

Health, vision, and dental insurance 

Paid PTO 

Paid parental leave

401K matching 

Stock options plan