Operations Coordinator at FileInvite Ltd

Launch your career in one of New Zealand's growing tech companies.

If you're curious, organised and love learning, this is your opportunity to build an incredible career in operations.

At FileInvite, you'll gain hands-on experience across almost every part of a growing global SaaS business; from operations and people to technology, compliance, finance and business projects. Reporting to the VP of Operations, you'll support the day-to-day running of the business while working closely with senior leaders who will challenge, mentor and help you grow. No two days are the same. One day you could be helping prepare for a security audit, the next coordinating onboarding, reviewing software subscriptions or supporting an operational project. The pace is fast, the learning is constant, and the experience you'll gain will be highly valued across New Zealand's tech sector.

About FileInvite

FileInvite is a New Zealand-founded SaaS company helping organisations around the world securely collect information, improve customer experiences and reduce risk. As we continue to scale globally, we're looking for great people who want to grow with us.

What you'll be doing

• Support operational projects across multiple areas of the business and work with global teams to keep projects moving.
• Prepare reports, meeting packs and leadership documentation.
• Assist with compliance activities and audit readiness.
• Manage software subscriptions, vendor records and operational documentation.
• Coordinate onboarding, offboarding and employee administration through BambooHR.
• Organise company events and team initiatives.
• Identify opportunities to improve processes and make work more efficient.

About you

We're looking for someone early in their career who enjoys variety and is excited by the opportunity to learn.

Ideally you'll bring:

• Curiosity, initiative and a willingness to jump in and help wherever needed.
• A degree in Business, Management, Technology or a related discipline, or 2–3 years' experience in an administration, operations or coordination role.
• Confidence managing multiple priorities.
• Strong organisation skills and excellent attention to detail.
• Excellent written and verbal communication.
• Confidence in learning new technology and digital tools.

Bonus points if you've had exposure to a SaaS or technology business, AI tools, BambooHR, HubSpot, or information security and compliance.

Why join FileInvite?

• Employee Share Option Programme (ESOP).
• Quarterly Wellness Days.
• Hybrid working.
• $1,000 annual professional development allowance.
• Direct exposure to senior leaders and meaningful business projects.
• The opportunity to build broad operational experience in a fast-growing global technology company.

Our values guide everything we do:

• Lean into the stretch – We embrace challenge and never stop learning.
• Foster belonging – We create an inclusive environment where everyone contributes.
• Hustle for impact – We move quickly and focus on what matters.
• Be bravely open – We communicate honestly, challenge respectfully and back each other.

If you're looking for a role where you'll learn quickly, take on real responsibility and build a career in New Zealand's technology sector, we'd love to hear from you. APPLY NOW